As a member of the Senior Management Team (SMT), the Admin & Finance Manager, under the direct supervision of the Country Director, will be responsible for the effective and accurate financial management of AACS Consulting day to day business and provide the highest level financial management reports, status and decision level updates to SMT and stakeholders of AACS Consulting. Additionally, he will be responsible for smooth functioning of the AACS Consulting’ administrative management and talent management. The following are duties and responsibilities of the role but not limited to them

Finance:

Carry out the proper and accurate financial management of AACS Consulting projects and oversight in line with AACS Consulting regulations;

Responsible for financial planning, including budgeting;

Development of finance-related reports and regular updates on the projects and overall firm-based financial delivery;

Implementation of operational strategies and procedures related to finances within the scope of responsibilities;

Review and update all financial reports of the AACS Consulting jointly with the COO and others concerned;

Preparation and implementation of enhanced budgets and work plans, including those for sub-recipients based on the AACS Consulting policy and approved budget allocation;

Proper planning, expenditure tracking, and review of project expenditures in accordance with AACS rules and regulations;

Ensuring compliance of all financial documentation prepared by the finance department and personnel for alignment with the budgets, exchange rates, chart of accounts, etc.;

Supervise AACS Consulting staff's expenditures and assist with proper monitoring of spending within the respective grants and components;

Checking for compliance of financial activities, financial recording/reporting system with AACS Consulting rules, regulations, policies, and strategies;

Continuous analysis and monitoring of the financial situation, presentation of forecasts for savings and over-expenditures to COO, Country Director and the Leadership Team;

Respond to inquiries of audit, financial compliance, and tax office;

Monthly, Quarterly, and Annual tax filling, clearance, and responding to MoF inquiries;

Preparation and tracking of budget revision and cash balance reports;

Timely liaison with the country office on payments made and pending;

Ensures implementation of operational and financial management strategies and adapts processes and procedures, focusing on achieving the full compliance of economic activities, financial recording/reporting systems, and audit follow-ups with AACS Consulting rules, regulations, policies, and strategies;

Manages the budgets, project financial closure, and project transactions and organizes an optimal cost-recovery system focusing on achieving financial resources management through planning, guiding, and controlling the resources;

Ensures proper control of accounts, including the detailed elaboration of the expenses control system, which ensures that vouchers are processed and completed, transactions are correctly recorded and posted, receipts of goods and services, and the establishment of accruals are adequately done in compliance with IFRS and AACS policies and procedures;

Entering Transactions in QuickBooks system and developing a customized system based on AACS business's needs and nature;

Ensure timely review and approval of accounting transactions, including applying income processed and validated through adequate controls; formulates SOPs for these processes;

Adequately manages the team in respect of AACS Consulting principles and maintains the AACS excellence;

Propose process and system re-engineering to Finance and ensure Continuous Progress Initiatives/work plan is implemented to adapt to the firm's evolution and provide yearly improvements; and

Any other reasonable tasks assigned by the Supervisor.

Human Resources Management:

Full compliance of HR activities with AACS Consulting rules and regulations, AACS Consulting policies, procedures, and strategies; effective implementation of the HR management system's internal control, proper design, and functioning;

Continuous analysis of corporate HR strategies and policies, assessing the impact of changes, and making recommendations on their implementation in the Managing Director. Continuous research of the matters related to conditions of service, salaries, allowances, and other policy matters. Elaboration and introduction of measurement indicators, monitoring, and reporting on achievement of results;

Implementation of the strategic approach to recruitment in the AACS Consulting, proper use of contractual modalities, forecasting staffing needs, performance evaluation, and staff career development management;

Contributes to the development of recruitment guidelines, tools, and policies;

Management of recruitment processes, including job descriptions, job classification, vacancy announcement, screening of candidates, chairing interview panels, making recommendations on recruitment. Oversight of recruitment under AACS projects;

Management of International staff entitlements and position funding delegated to the HR and Administrative division of AACS Consulting;

Manages AACS Consulting's transparent and competitive recruitment and selection processes, vacancy announcements, screening of candidates, appropriate use of different contract modalities;

Provides adequate support to AACS Consulting's internal staffing reviews, including the development of staffing/vacancy projections.

Oversee the attendance, leave, and payroll;

Elaboration and implementation of the performance appraisal process, facilitation of the process, elaboration of performance evaluation indicators in consultation with Managing Director and Leadership Team.

Administration:

Supervise the management of logistics and transportation for the projects;

Oversight of obtaining logistics services following AACS rules;

Proper management of AACS assets, facilities, and logistical services;

Planning and coordinating administrative procedures and systems and devising ways to streamline processes;

Ensure the smooth and adequate flow of information within the company to facilitate other business operations;

Monitor and oversee inventory of office supplies and the purchasing of new material with attention to budgetary constraints;

Oversee AACS facilities services, maintenance, and resource management.

Education:

Advanced university degree in Finance or Accounting, or a professional accounting qualification from an internationally accredited institute of accountancy. Those with professional accounting qualifications from an internationally accredited institute of accountancy will have a distinct advantage.

Short-listed candidates may be required to undergo the AACS Consulting Advanced Accountancy & Finance Test.

Experience:

Minimum of 5 years of relevant experience in finance and administration;

Experience in managing and supporting external clients.

Recent experience in supervising teams;

Experience and advanced knowledge of QuickBooks is highly required;

Experience in the usage of computers and MS Office packages;

Advanced knowledge of spreadsheet and database packages;

Experience of IFRS is required to make sure AACS complies.

Language Requirements:

Fluency in Pashto and Dari; working knowledge of English is highly required.

Core Competencies:

Ability to make new and useful ideas work.

Ability to persuade others to follow.

Ability to improve performance and satisfaction.

Ability to listen, adapt, persuade, and transform.

Ability to get things done while exercising good judgment.

Ability to examine and verify accounts and records.

Advanced knowledge of accounting concepts, principles, regulations, and policies and the ability to apply them to strategic and practical situations.

Accurately accumulating information and its analysis; forecasting potential problems and planning; allowing alternative, creative solutions and identifying most reasonable solutions.

Ability to capture, develop, share, and effectively use information and knowledge.